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Archive Policy

1. Overview
This Archival Policy outlines the framework for managing, preserving, and archiving content published on this Assam Government website – Assam MSME Portal. The policy ensures that information remains authentic, accessible, and available for reference in compliance with the Government of India Guidelines for Indian Government Websites (GIGW) 3.0.
2. Applicability
This policy applies to:
  • All content published on the State Government website and its sub-portals
  • Digital records, documents, notifications, reports, dashboards, and datasets
  • Content created, maintained, or hosted by State Government departments and affiliated bodies
3. Objectives
  • Ensure systematic archival of outdated and superseded content
  • Maintain transparency and accountability in digital governance
  • Preserve information of legal, administrative, and historical importance
  • Improve website performance and usability by removing obsolete content
  • Ensure compliance with audit, legal, and RTI requirements
4. Content Classification
Website content shall be categorized as:
  • Active Content: Currently valid and frequently accessed information
  • Archived Content: Information no longer active but retained for reference, legal, or historical purposes
  • Obsolete Content: Information with no relevance and eligible for removal after approval
5. Archival Criteria
Content may be archived based on:
  • Expiry of validity period
  • Issue of revised notifications or documents
  • Completion of schemes, projects, or events
  • Administrative or policy-level decisions
6. Archival Process
  • Content identified for archival is reviewed and approved by the authorized department
  • Archived content is clearly marked with an “Archived” label and date
  • Archived pages are moved to a dedicated archive section or repository
  • URLs and links are maintained where required to avoid broken links
7. Retention Policy
Archived content is retained as per departmental record retention schedules. Content required under law, audit, or RTI shall not be deleted without due approval. Retention periods are reviewed periodically.
8. Accessibility and Usability
Archived content remains searchable and accessible unless restricted by law. The website complies with WCAG 2.1 accessibility standards under GIGW 3.0. Archived content is provided in accessible, non-editable formats where applicable.
9. Security and Integrity
Archived data is protected against unauthorized access, modification, or deletion. Regular backups and security checks are conducted. Role-based access control is enforced for content management.
10. Public Access and Disclosure
Archived content is available to the public unless restricted under applicable laws. Requests for information shall be handled as per the Right to Information (RTI) Act, 2005. Sensitive or confidential information is excluded from public access.
11. Review and Update
This Archival Policy is reviewed periodically and updated to align with GIGW 3.0 updates, legal and regulatory changes, and technological advancements.
12. Contact Information
For queries related to archived content, users may contact the concerned department’s Web Manager through the contact details provided on the website.
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